TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
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Purchase of one vehicle, one forklift, and two trailers for various departments.
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2. SUMMARY
Purchase one vehicle, one forklift, and two trailers using Cooperative Purchasing Agreements, Informal Bid Process, and Sole Source based on structural design.
3. RECOMMENDED ACTION
recommendation
1. Approve the purchase of one 2021 F-350 Service Truck from National Auto Fleet Group in the amount of $39,886.
2. Approve the purchase of one forklift from Southwest Material Handling in the amount of $49,913.
3. Approve the purchase of one backhoe trailer from Scott Equipment, Inc. in the amount of $26,431.
4. Approve the purchase of one shoring trailer from TPD Trailer in the amount of $39,682.
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4. FISCAL IMPACT
The total expenditure for this purchase is $155,912 and will be funded through Equipment Replacement Fund (720).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. DISCUSSION AND BACKGROUND
After review of the current vehicle and equipment replacement list, Fiscal Year 2020-2021, it was determined that the purchase of four miscellaneous vehicles/equipment was required as noted below. These vehicles and equipment will be purchased using multiple approved purchasing methods noted below.
* Community Services Department - Cooperative Purchasing Agreement (CPA) Bid with Sourcewell contract #120716-NAF, for a service truck to replace a 20 year-old vehicle.
* Public Works Department- CPA Bid with Southwest Material Handling, Inc, DBA Southwest Toyotalift through Orange County Public Works contract #CT-080-20011458 for a forklift to replace a 35 year-old unit.
* Public Works Department - Informal Bid used for a backhoe trailer to re...
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