TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Will Kolbow, Assistant City Manager/Administrative Services Director
1. SUBJECT
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Agreement with Siemens Industry, Inc. to replace existing electronic door access control system for City facilities and integrate into the City's existing unified Genetec security platform.
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2. SUMMARY
The City's three distinct access control systems are aging and increasingly challenging to maintain. The City issued Request for Proposal No. 20-21.14 in August to replace existing electronic access control systems for City facilities and integrate access control functions into the City's existing unified Genetec security platform. Staff is recommending award of agreement to Siemens Industry, Inc. in the amount of $582,228. Additionally, staff requests contingency authorization in the amount of $58,223.
3. RECOMMENDED ACTION
recommendation
1. Approve the agreement with Siemens Industry, Inc. in the total amount of $640,451, representing an original bid amount of $582,228, plus a 10% contingency of $58,223, for access control system and maintenance and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize the appropriation of $640,451 from the Capital Bond Proceeds unreserved fund balance to expenditure account number 553.1601.56033.20347, Capital Bond Proceeds - Enterprise Access System.
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4. FISCAL IMPACT
The total expenditure for this agreement is $640,451 and will be funded in Enterprise Access System (20347) through Capital Bond Proceeds (553).
The remaining optional maintenance service for years three through five, totaling $158,458 will be funded through budget requests in the respective Fiscal Years.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.
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