TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Contract to CT&T Concrete Paving, Inc. for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2020-2021; Bid No. 20-21.17.
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2. Summary
Bids for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2020-2021 were received and opened on December 17, 2020. Six bidders responded to the Notice Inviting Bids. The apparent low bidder is CT&T Concrete Paving, Inc. of Pomona, CA for $118,925.
3. Recommended Action
recommendation
1. Authorize the transfer of $52,000 from 310.9645.57130.11070, CDBG Contingency Account to 310.9645.56330.11328, FY21 Americans with Disabilities Act Improvements - Access Ramps.
2. Authorize the amendment of Memorandum of Understanding (AGR-6648.C) to increase the proposed project’s funding by $52,000, from $104,059 to $156,059; amend the Project Description to reflect the revised project scope; and authorize the City Manager to execute the amendment.
3. Award the contract to CT&T Concrete Paving, Inc in the total amount of $130,817.50, representing an original bid amount of $118,925, plus a 10% contingency of $11,892.50, for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2020-2021 and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this contract is $130,817.50 and will be funded in ADA Improvements - Access Ramps (11328) through Community Development Block Grant (310).
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
This project will provide for the construction of approximately 18 Americans with Disabilities Act (ADA) wheelchair access ramps at various locations citywide. As part of this project, detectable warning surfaces (truncated domes) will be installed per the American with Disabilities Act Accessibility Guidelines (ADAAG) requirements.
The City Council previously approved an advertisement for bids on October 13, 2020. The bid solicitation was advertised on November 19, 2020 for a period of four weeks and bids were opened on December 17, 2020. Six bids were received as follows:
1. CT&T Concrete Paving, Inc., Pomona $118,925
2. Vido Samarzich, Inc., Rancho Cucamonga $125,250
3. Onyx Paving Company, Inc., Anaheim $137,000
4. FS Contractors, Inc., Sylmar $149,375
5. Crimson Marie Company, Phelan $196,000
6. TTS Engineering, Inc., Stanton $201,037
The City receives Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development for activities that primarily benefit Low and Moderate Income residents. The funding source requires that a certain percentage of the work be awarded to Disadvantaged Business Enterprises (DBE). The bidder is required to submit the Construction Contract DBE Commitment form showing how they will meet the project DBE goal, or submit the DBE information Good Faith Effort (GFE) form, documenting that adequate good faith efforts were made. Upon review of the bid received from the apparent low bidder, CT&T Concrete Paving, Inc., has provided documentation showing its GFE and will provide a DBE of 5%.
The low bid received is 13.8% higher than the Engineer’s Estimate. Staff checked the references and qualifications for CT&T Concrete Paving, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that CT&T Concrete Paving, Inc. be awarded the contract in the total amount of $130,817.50, representing an original amount of $118,925, plus a 10% contingency of $11,892.50, for the Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations project.
The available budget is $104,059; therefore, staff is requesting a transfer of funds from the CDBG Contingency Account for awarding the contract and for construction engineering expenses. The funds are available in the account as follows:
|
Public Works |
FY 2020-21 Action Plan Approved by CC on April 14, 2020 (11328) |
Transfer of CDBG funds from Contingency Account (11070) |
January 12, 2021 Adjusted Appropriation Approved by CC |
|
FY 21 ADA Improvements at Various Locations |
$104,059 |
$52,000 |
$156,059 |
|
Total |
$104,059 |
$52,000 |
$156,059 |
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1. The CEQA Notice of Exemption has been recorded with the County Recorder’s Office. The proposed project is also categorically excluded from the provisions of the National Environmental Policy Act (NEPA) under 24 CFR Section 58.35. Documentation of this determination is on file.
Construction is scheduled to begin in February 2021 expected to be completed within 35 calendar days.
7. ATTACHMENTS
• Bid Abstract
• Contract Agreement
• Location Maps