TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Dave Curtis, Library Services Director
1. SUBJECT
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Agreements with Comprise Technologies, Inc. for the purchase of new automated payment machines used for print cost recovery at the branch libraries, and for Smart Access Manager End User License and Maintenance.
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2. SUMMARY
The Library is seeking to replace two legacy automated payment machines with new payment equipment from Comprise Technologies, Inc., and in conjunction, to execute a new year-to-year license and maintenance agreement.
3. RECOMMENDED ACTION
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1. Approve agreement with Comprise Technologies, Inc. in the amount of $16,281 for automated payment equipment and associated hardware and software; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Approve agreement with Comprise Technologies, Inc. in the initial annual amount of $17,521 for the Smart Access Manager End User License and Maintenance; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The total expenditure for this agreement is $32,631 and will be funded in:
General Fund (100) Automated Systems (19302) $17,521
Library Facility Fees (573) APM Self Serv. Additions (20404) $16,281
5. STRATEGIC PLAN GOALS
4. Provide outstanding public service
c. Enhance technology to improve public accessibility to information and services.
6. DISCUSSION AND BACKGROUND
In 2003, the City Council authorized the purchase of Smart Access Manager (SAM) Internet sign-up software and executed the SAM End User License and Maintenance Agreement with Comprise Technologies, Inc. (Comprise). In 2007, as part of the Main Library Expansion Project, automated payment machines (APMs) were purchased for cost recovery of public printing. In 2017, the Main Library Branch replaced the legacy APMs with the next generation of APM equipment from Comprise, and executed a new y...
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