TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Second Amendment to Contract with Alfaro Communications Construction, Inc. for Chapman Avenue at Tustin Street Right Turn Lane Improvements.
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2. Summary
Second Amendment to Contract with Alfaro Communications Construction, Inc., Chapman Avenue at Tustin Street Right Turn Lane Improvements (Bid No. 189-34, SP-3932), authorizing final contract payment for extra work.
3. Recommended Action
recommendation
Approve the Second Amendment to Contract with Alfaro Communications Construction, Inc. in the amount of $20,623.80 for extra work; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this amendment is $20,623.80 for a total project cost of $520,143.86 will be funded in Chapman/Tustin Critical Intersection (13228) through funds:
Transportation System Improvement Program - City-Wide (287) $145,143.86
Reimbursable Capital Projects (550) 375,000.00
Total $520,143.86
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
On July 9, 2019, the City Council awarded the Chapman Avenue at Tustin Street Right Turn Lane Improvements project, to Alfaro Communications Construction, Inc. (ACCI). The scope of work for the project was to construct a right-turn lane for the southbound direction at the intersection of Tustin Street and Chapman Avenue. ACCI submitted a list of contract change order requests for additional payment. After reviewing all of the contract change order requests, staff engaged in discussions with ACCI, and an initial amount of $34,834.75 was paid to compensate ACCI for the extra work agreed upon under the First Amendment to Contract.
Subsequently, staff and ACCI continued to negotiate over the remaining contract change order requests, and after the extensive negotiations, staff and ACCI have reached an agreement on a this second amendment and final payment in the amount of $20,623.80. The total cost of the initial and final payments for contract change order requests is $55,458.55. Therefore, staff recommends City Council approve the Second Amendment to Contract in an additional amount of $20,623.80 for contract change order work.
The original awarded contract amount was $470,555.20. The First Amendment and Second Amendment to the Contract represents a total 10.54% increase from the awarded contract amount bringing the new contract amount to $520,143.86.
7. ATTACHMENTS
• Second Amendment to Contract