TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
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Award of Contract to Gentry General Engineering, Inc. for Chapman Avenue Alley Improvement; Bid No. 21-22.03.
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2. Summary
Bids for the Chapman Avenue Alley Improvement (SP-4164) were received and opened on July 22, 2021. Two bidders responded to the notice inviting bids. The apparent low bidder is Gentry General Engineering, Inc. of Rancho Cucamonga, California in the amount of $111,000.
3. Recommended Action
recommendation
1. Authorize a transfer in the amount of $14,133 from 953.5011.56020.20403 (Building Old Towne East Parking Structure) to 953.5011.56020.20486 (Chapman Avenue Alley Improvements).
2. Authorize a transfer in the amount of $135,867 from 954.5011.50615.30165 (Grand Avenue Parking Lot Improvements) to 954.5011.56020.20486 (Chapman Avenue Alley Improvements).
3. Approve the contract with Gentry General Engineering, Inc. in the total amount of $121,100, representing an original amount of $111,000 plus a 10% contingency of $11,100, for Chapman Avenue Alley Improvement, and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
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4. Fiscal Impact
The total expenditure for this project, including staff time, is $150,000 and will be funded in Chapman Avenue Alley Improvements (20486) through:
NW & SW Merged 2003 Tax Exempt (953) $14,133
Merged 2008 Tax Exempt Bonds (954) 135,867
Total $150,000
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
The Chapman Avenue Alley Improvement was created to convert the existing alley north of Chapman Avenue, from Lemon Street to Cypress Street, into a pedestrian only corridor. The corridor will provide a pedestrian friendly pathway connecting the train depot area to the Old Towne West Parking Structure and create better utilization of the alley for adjacent local businesses. The Depot Specific Plan encouraged this type of pedestrian connectivity and the conversion of the alley to pedestrian access only will help establish the corridor for future development. Removable bollards will be installed on both ends to prevent vehicle access and a new trash enclosure will be constructed to relocate existing trash pickup services outside the corridor. The new trash enclosure will have brick veneer to match the exterior surface of the parking structure; the existing planter will be expanded to blend the trash enclosure with the existing landscaping. Staff have reached out to all the businesses in the alley to present our plan and address their concerns.
The bid solicitation was advertised informally on July 1, 2021 for a period of three weeks and bids were opened on July 22, 2021. Two bids were received as follows:
1. Gentry General Engineering, Inc. $111,000
2. CMB Structures, Inc. $120,142
Staff checked the references and qualifications for Gentry General Engineering, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Gentry General Engineering, Inc. be awarded the contract in the amount of $121,100, representing an original amount of $111,000 plus a 10% contingency of $11,100 for Chapman Avenue Alley Improvement.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15303 “New Construction or Conversion of Small Structures” Class 3 (e). The CEQA Notice of Exemption was filed with the County Recorder’s Office.
Construction is scheduled to begin in September 2021 and is expected to be completed within 30 calendar days.
7. ATTACHMENTS
• Bid Abstract
• Location Map
• Contract Agreement