TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Will Kolbow, Assistant City Manager/Administrative Services Director
1. Subject
title
Agreement with the County of Orange for the Implementation and Operation of the Orange County 800 MHz Countywide Coordinated Communications System.
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2. Summary
An update to the Agreement with the County of Orange for the ongoing operation and maintenance of the Orange County 800 MHz Countywide Coordinated Communications which provides centralized, interoperable voice radio communications for the County and its 34 cities, including all public safety and public service agencies.
3. Recommended Action
recommendation
Approve the agreement with the County of Orange for the Implementation and Operation of the Orange County 800 MHz Countywide Coordinated Communications System and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
Expenditures associated with 800 MHz are 100 percent funded by the 800 MHz Countywide Coordinated Communications System Partnership. Annual increases are addressed in the annual budget process. The City’s portion of this agreement is approximately $197,950 in Fiscal Year 2022 (and $228,890 in Fiscal Year 2023) and will be funded in 800 MHz Communication System (12222) through:
Prop 172 (120) $ 164,300
Water Fund (600) 13,856
General Fund (100) 7,918
Gas Tax 2105 (271) 5,938
Sanitation & Sewer (220) 3,958
Equipment Expense (710) 1,980
Total $ 197,950
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
c: Enhance the emergency management system to provide public safety during times of disaster.
6. Discussion and Background
On February 6, 1996, the Orange County Board of Supervisors approved the original Joint Agreement (Agreement) for the Implementation and Operation of the OC 800 MHz Countywide Coordinated Communications System (CCCS). The Sheriff-Coroner Department operates and maintains the 800 MHz CCCS, which provides centralized, interoperable voice radio communications for the County and its 34 cities, including all public safety and public service agencies, as well as a number of private, state and federal agencies that provide support to the above agencies and/or have relevant communications requirements.
The 800 MHz Governance Committee, currently comprised of four City Managers and three County representatives, oversees the operation of the CCCS. The new Joint Agreement, which incorporated input and revisions from City Managers of the Partner Agencies, establishes the technical, operational, and financial requirements for all agencies participating in the CCCS. This includes establishing financial parameters for the year-to-year cost and for the costs of future capital improvements and system upgrades. This also includes establishing Bylaws for the Governance Committee.
The Partner Agencies, which include 34 Orange County cities, Orange County Fire Authority, Orange County Transportation Authority, Orange County Lifeguards, Irvine Valley College Police Department, Santa Ana Unified School District Police Department and Saddleback College Police Department, have confirmed their continued participation in the CCCS.
Expenditures associated with 800 MHz are 100 percent funded by the 800 MHz CCCS Partnership. The City’s portion of this agreement is approximately $197,950 in Fiscal Year 2022 and $228,890 in Fiscal Year 2023.
7. ATTACHMENTS
• Agreement for 800 MHz