TO: Honorable Mayor and Members of the City Council
THRU: Bonnie Hagan, Acting City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
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Second Amendment to Contract with General Pump Company, Inc. for well maintenance and repair services.
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2. Summary
General Pump Company, Inc. is the approved maintenance and emergency services contractor for the City water production wells. This Second amendment, in an amount of $250,000, provides additional funding needed for the maintenance services and repairs during Fiscal Year 21- 22.
3. Recommended Action
recommendation
Approve Second Amendment with General Pump Company, Inc. and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this project will be funded in Maintenance of Wells through Water Fund (600).
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations
6. Discussion and Background
In July 2018, the City of Orange selected General Pump Company, Inc. via a public bid process to provide maintenance services and repairs on an as-needed basis to the city’s water wells. The original contract term was for three years with the option to extend for two more years at the city’s discretion. The contract amount for the first year was $400,000 with a 2% maximum annual increase. The total contract amount for the first three year was $1,224,160. General Pump Company has completed the first three years of the contract satisfactorily, and was awarded the first extension via the First Amendment to Contract in July 2021 for a total amount of $424,483.20.
In preparation for the upcoming Per and Polyfluoralkyl (PFAS) treatment systems, the Water Division requested General Pump Company to perform preventive maintenance and repair on the affected wells to get them ready for operation. Major work was completed at Well 9 and Well 23 this year including the installation of new stainless steel liner and filter pack, rehabilitation, motor replacement, and electrical modification. The total invoice to date for these services has exceeded the contract amount for the current fiscal year. Staff requests an additional $250,000 to cover the cost of well maintenance for the remainder of the fiscal year. With this addition, the total contract amount for fiscal year 21-22 will be $674,483.20.
7. ATTACHMENTS
• Second Amendment to Contract