TO: Honorable Mayor and Members of the City Council
THRU: Thomas R. Hatch, Interim City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Contract to Calpromax Engineering, Inc. for Bus Stop Enhancement at Various Locations, Fiscal Year 2021-2022; Bid No. 21-22.09.
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2. Summary
Bids for Bus Stop Enhancement at Various Locations, Fiscal Year 2021-2022 (SP-4157) were received and opened on October 28, 2021. Two bidders responded to the Notice Inviting Bids. The apparent low bidder is Calpromax Engineering, Inc. of Placentia, CA for $121,000.
3. Recommended Action
recommendation
1. Authorize the appropriation of $34,800 from Traffic Improvement-Measure M2 (263) unreserved fund balance to expenditure account number 263.5011.56330.30162, Citywide Bus Stop Enhancements at Various Locations, Fiscal Year 2021-2022.
2. Award the contract to Calpromax Engineering, Inc. of Placentia, California in the total amount of $133,100, representing an original amount of $121,000, plus a 10% contingency of $12,100, for Bus Stop Enhancement at Various Locations, Fiscal Year 2021-2022; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this contract, including the 10% contingency, is $133,100 and will be funded in Citywide Bus Stop Enhancements at Various Locations, Fiscal Year 2021-2022 (30162) through:
Reimbursable Capital Projects (550) $ 98,300
Measure M2 (263) 34,800
Total $133,100
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations
6. Discussion and Background
The Citywide Bus Stop Enhancements at Various Locations, Fiscal Year 2021-2022 (FY22) will provide bus stop enhancements at five existing bus stop locations in the City of Orange. The improvements include the installation of five new bus shelters, benches, and trash receptacles. These locations include:
- Westbound Chapman Avenue at The City Drive
- Eastbound Chapman Avenue at The City Drive
- Westbound Chapman Avenue at Main Street
- Dock 2 at Orange Transportation Center
- Northbound The City Drive at Justice Center Way
Project improvements will be installed per the American with Disabilities Act Accessibility Guidelines (ADAAG) requirements.
The City has pursued and obtained funding from the Orange County Transportation Authority (OCTA) under the M2 Project W Safe Transit Stops program in order to fund the various improvements provided by the project. The City has entered into an agreement with OCTA for 90% reimbursement for the construction of this project up to the amount of $98,300.
The City Council previously approved an advertisement for bids on October 13, 2021. The bid solicitation was advertised on October 14, 2021 for a period of two weeks and bids were opened on October 28, 2021. Two bids were received as follows:
1. Calpromax Engineering, Inc, Placentia $121,000
2. Zoran Construction Group, Inc, Rancho Santa Fe $121,816
The low bid is about 23% higher than the Engineer’s Estimate. This may be due to the long manufacturing lead times for metal fabrication and procurement, in addition to the loss of economy of scale. Staff checked the references and qualifications for Calpromax Engineering, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Calpromax Engineering, Inc. be awarded the contract in the total amount of $133,100, representing an original amount of $121,000, plus a 10% contingency of $12,100 for the Bus Stop Enhancement at Various Locations, FY22 project.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1. The CEQA Notice of Exemption has been recorded with the County Recorder’s Office.
Construction is scheduled to begin in March 2022 due to long manufacturing lead times and is expected to be completed within 30 calendar days.
7. ATTACHMENTS
• Bid Abstract
• Contract with Calpromax Engineering, Inc.