TO: Honorable Mayor and Members of the City Council
THRU: Thomas R. Hatch, Interim City Manager
FROM: Sean deMetropolis, Fire Chief
1. Subject
title
Appropriation of $61,574.49 in State of California Office of Emergency Services funding received.
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2. Summary
Costs for strike team and individual overhead deployments represent non-budgeted expenditures for the Fire Department. These costs are reimbursed by the State of California Office of Emergency Services at a later date. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2021-2022.
3. Recommended Action
recommendation
1. Accept into the City’s revenue budget $61,574.49 in strike team reimbursement funds from the California Office of Emergency Services (Cal-OES), into the revenue account numbers for Cal-OES reimbursements as specified in Section 6 of the staff report.
2. Authorize the appropriation of $61,195.61 into the expenditure account numbers for Overtime-Safety as specified in Section 6 of the staff report.
3. Authorize the appropriation of $378.88 into the expenditure account numbers for Strike Team Expenditures as specified in Section 6 of the staff report.
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4. Fiscal Impact
The total appropriations for this reimbursement are funded by the additional revenue received from the State of California Office of Emergency Services.
5. Strategic Plan Goals
Goal 1: Provide for a safe community
a. Provide staffing and resources to deliver services that ensure public safety.
6. Discussion and Background
The Orange City Fire Department is a party to a state-level agreement with the State of California Office of Emergency Services (Cal-OES) to provide fire and emergency assistance to state and federal fire agencies. This agreement is managed by Cal-OES and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement, the Orange City Fire Department generally provides resources two different ways: Strike Teams and Individual Overhead.
Strike team deployments involve an Engine Company, or a Battalion Chief, or a Deputy Chief responding to an incident with their vehicle, as part of a multi-agency team. Individual Overhead resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical Technician (EMT).
Upon return from an incident, reimbursement paperwork and invoices are submitted to Cal-OES. The Fire Department recently received reimbursement payments for the Tick Fire for $14,336.87, the Getty Fire for $6,227.39, the Willow Fire for $27,550.62, and the Tennant Fire for $13,459.61. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2021-2022. The additional funds will reimburse Fire Department overtime and travel expenditures incurred during these incidents.
Staff recommends acceptance of revenue and appropriation of expenditures as follows:
Cal-OES reimbursements (revenue):
$ 14,336.87 100.3024.48212.40224 - Tick Fire
6,227.39 100.3024.48212.40226 - Getty Fire
27,550.62 100.3024.48212.40269 - Willow Fire
13,459.61 100.3024.48212.40270 - Tennant Fire
$ 61,574.49
Overtime-Safety (expenditures):
$ 14,336.87 100.3024.50221.40224 - Tick Fire
6,227.39 100.3024.50221.40226 - Getty Fire
27,550.62 100.3024.50221.40269 - Willow Fire
13,080.73 100.3024.50221.40270 - Tennant Fire
$ 61,195.61
Strike Team (expenditures):
$ 378.88 100.3024.53860.40270 - Tennant Fire
7. ATTACHMENTS
• None.