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File #: 21-0599    Version: 1
Type: Consent - Agreements Status: Passed
File created: 10/21/2021 In control: City Council
On agenda: 11/9/2021 Final action: 11/9/2021
Title: Agreement with Secoy Architects, Inc. for architectural design and construction support for Civic Center Weimer Room and Administration Lobby Remodel.
Attachments: 1. Staff Report, 2. Professional Services Agreement with Secoy Architects, Inc.

TO:                                          Honorable Mayor and Members of the City Council

 

THRU:                     Thomas R. Hatch, Interim City Manager

                                                                                                          

FROM:                     Christopher Cash, Public Works Director

                                          

                     

1.                     Subject

title

Agreement with Secoy Architects, Inc. for architectural design and construction support for Civic Center Weimer Room and Administration Lobby Remodel.

body

2.                     Summary

This agreement authorizes Secoy Architects, Inc. to provide consulting services for the architectural design and construction support for Civic Center Weimer Room and Administration Lobby Remodel (SP-4194).

3.                     Recommended Action

recommendation

1.                     Approve agreement with Secoy Architects, Inc. in the amount of $58,492.50, representing an original amount of $53,175 plus a 10% contingency of $5,317.50 for Civic Center Weimer Room and Administration Lobby Remodel; and authorize the Mayor and City Clerk to execute on behalf of the City.

2.                     Authorize the appropriation of $320,000 from General Fund (500) to 500.5028.56020.20494 for both architectural design and construction phase of the Civic Center Weimer Room and Administration Lobby Remodel.

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4.                     Fiscal Impact

The total expenditure for this agreement is $58,492.50 and will be funded in Civic Center Weimer Room and Administration Lobby Remodel (20494) through General Fund (500).

5.                     Strategic Plan Goals

Goal 1: Provide for a safe community

b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service

b: Provide facilities and services to meet customer expectations.

6.                     Discussion and Background

The Orange Civic Center was built in 1962 and designed by Welton Becket of Los Angeles, a highly revered architectural firm with world renowned status in the design community.  Minimal improvements have been done to the Weimer Room and Administration Lobby at the Civic Center since the construction. As a result, the area is showing its age with the current decor and furnishings being dated and not very functional.

The City is looking to remodel the Weimer Room and the Administration Building Lobby with a design aesthetic that pays homage to the mid-century architecture of the building. One of the goals of the design will be to provide functionality and integration of current technology within a historic resource.  The design will build upon the design efforts that we saw with the Council Chamber remodel and will help further a design vocabulary and theme that is consistent throughout the Civic Center.

The Administration Building’s Lobby will be remodeled to eliminate the City Attorney’s unused lobby area and expand the space in the main lobby to better serve the City Clerk’s functions. This will also increase the space for the general public and will assist the City Clerk customer service efforts. In addition, the City Clerk’s front counter area will be improved to allow more efficient interactions with the public.

Secoy Architects, Inc. has extensive knowledge of the Civic Center’s architectural history and the need to preserve the building’s design aesthetic. Secoy Architect, Inc. has provided architectural services for several City Hall improvements including the successful completion of the Council Chamber remodel in 2020.  

With the execution of this agreement, Secoy Architects, Inc. will be responsible for:

                     Coordinating with the City to understand and develop overall goals and objectives and propose schematic design concepts.

                     Prepare a preliminary design package, including floor plans, interior/exterior elevation plans, 3D studies of the design, etc.

                     Provide construction documents consisting of drawings and specifications detailing the requirements for the construction of the project.

                     Support the bid process and the construction administration phase.

7.                     ATTACHMENT

                     Professional Services Agreement with Secoy Architects, Inc.