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File #: 21-0609    Version: 1
Type: Consent - Purchase Status: Passed
File created: 10/25/2021 In control: City Council
On agenda: 11/9/2021 Final action: 11/9/2021
Title: Authorization to purchase Fire Station 4 apparatus door replacement.
Attachments: 1. Staff Report, 2. Orange County Overhead Door Estimate

TO:                                          Honorable Mayor and Members of the City Council


THRU:                     Thomas R. Hatch, Interim City Manager


FROM:                     Christopher Cash, Public Works Director



1.                     Subject


Authorization to purchase Fire Station 4 apparatus door replacement.


2.                     Summary

Request to authorize an after-the-fact purchase order for the emergency replacement of the Fire Station 4 apparatus door. The Fire Station 4 front apparatus door is damaged beyond repair and needs to be replaced. The engine and rescue units are both operating outside the station. This impact has created concerns with apparatus security, emergency response times, and potential apparatus damage from weatherization.

3.                     Recommended Action


Approve purchase order for Fire Station 4 apparatus door replacement with Orange County Overhead Door Company for $48,550.


4.                     Fiscal Impact

The total expenditure for this purchase is $48,550 and will be funded through:

City Facility Improvements (725)                     $24,275

Fire Facility Fees (560)                                            24,275

Total:                                                                                    $48,550


5.                     Strategic Plan Goals

Goal 1: Provide for a safe community

                     b. Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service

                     b. Provide facilities and services to meet customer expectations.

6.                     Discussion and Background

Fire Station 4, located at 210 South Esplanade Street, serves the southeast portion of the City of Orange. The Fire Station 4 apparatus door is permanently damaged beyond repair. In order to restore functionality to the fire station, the purchase order was opened under an emergency procurement via OMC 3.08.290. The current condition creates concerns with apparatus security, emergency response times, and potential weather damage to the apparatus from being parked outside for an extended length of time.

Staff reached out to three vendors, and Orange County Overhead Door Company provided the lowest pricing at $48,550. This company has provided similar services for other fire stations. The lead time for the new apparatus door is 16 weeks, and the order was placed in early October with City Manager approval. Since staff was able to proceed under an emergency procurement, this saved four weeks and will allow the apparatus and crews to get back to normal operations sooner.

7.                     ATTACHMENT

                     Orange County Overhead Door Company Estimate