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File #: 21-0621    Version: 1
Type: Consent - Bids Status: Passed
File created: 10/28/2021 In control: City Council
On agenda: 11/9/2021 Final action: 11/9/2021
Title: Approval of plans and specifications for Annual Concrete Replacement, Fiscal Year 2021-2022; and authorization to advertise Bid No. 21-22.19.
Attachments: 1. Staff Report, 2. Location Maps

TO:                                          Honorable Mayor and Members of the City Council

 

THRU:                     Thomas R. Hatch, Interim City Manager                                          

                                                                                                          

FROM:                     Christopher Cash, Public Works Director

                                          

                     

1.                     Subject

title

Approval of plans and specifications for Annual Concrete Replacement, Fiscal Year 2021-2022; and authorization to advertise Bid No. 21-22.19.

body

2.                     Summary

Plans and specifications have been completed and the project is ready to be advertised for bids. The total estimated construction cost, including contingencies and construction engineering (15%), is $726,000.

3.                     Recommended Action

recommendation

1.                     Approve plans and specifications and authorize advertising for bids for Annual Concrete Replacement, Fiscal Year 2021-2022; SP-4181.

2.                     Authorize the appropriation of $400,000 from Citywide TSIP unreserved fund balance to expenditure account number 287.5011.56330.13120, Citywide TSIP - Pavement Management Program.

end

4.                     Fiscal Impact

The total expenditure, including the 15% contingency, for this project is $726,000 and will be funded in Pavement Management Program (13120) through:

Measure M (263)                                                               $326,000

Citywide TSIP (287)                                                                 400,000

Total                                                                                    $726,000

5.                     Strategic Plan Goals

Goal 1: Provide for a safe community

b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service

b: Provide facilities and services to meet customer expectations.

6.                     Discussion and Background

The project is part of the annual street maintenance program to replace at various locations curb, gutter, sidewalk, driveway, cross gutter, and Americans with Disabilities Act (ADA) sidewalk access ramps. The Annual Concrete Replacement Project, within the Pavement Management Program (13120), includes a component of annual maintenance services on a scale large enough that these services require an outside contractor. As such, this contract is funded from both the operations and the Capital Improvement Project (CIP) budgets previously approved by Council.

Utilizing the City’s Pavement Management Plan (PMP) ranking of the current street conditions, City staff prepared a list of streets requiring pavement rehabilitation for Fiscal Year 2021-2022 (FY 22). The street rehabilitation projects are scheduled for authorization to advertise later this fiscal year, and this project will replace all the needed concrete improvements in preparation for the pavement rehabilitation work. Due to extensive ADA ramps reconstruction needs, staff is requesting an $400,000 appropriation to cover the cost of the ramps.

The total estimated quantities for concrete replacement are as follows:

Item

Qty

Unit

Description

1

1,790

LF

Curb and Gutter

2

10,560

SF

Sidewalk

3

85

EA

ADA Sidewalk Access Ramp

4

360

SF

Driveway Apron

LF = Linear Feet, SF = Square Foot, EA= Each

Construction is scheduled to begin in February 2022 and is expected to be completed within 90 calendar days.

The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1 (c). The Notice of Exemption will be filed with the County Recorder’s Office upon Council’s approval of the plans and specifications.

Specifications and cost estimates are available for review in the Public Works Department.

7.                     ATTACHMENT

                     Location Maps