TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Sean deMetropolis, Fire Chief
1. Subject
title
Appropriation of $192,516.14 in State of California Office of Emergency Services funding received.
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2. Summary
Costs for strike team and individual overhead deployments represent non-budgeted expenditures for the Fire Department. These costs are reimbursed by the State of California Office of Emergency Services at a later date. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2022-2023.
3. Recommended Action
recommendation
1. Accept into the City’s revenue budget $192,516.14 in strike team reimbursement funds from the California Office of Emergency Services (Cal-OES), into the revenue account numbers for Cal-OES reimbursements as specified in Section 6 of the staff report.
2. Authorize the appropriation of $190,469.12 into the expenditure account numbers for Overtime-Safety as specified in Section 6 of the staff report.
3. Authorize the appropriation of $2,047.02 into the expenditure account numbers for Strike Team Expenditures as specified in Section 6 of the staff report.
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4. Fiscal Impact
The total appropriations for this reimbursement are funded by the additional revenue received from the State of California Office of Emergency Services.
5. Strategic Plan Goals
Goal 1: Provide for a safe community
a. Provide staffing and resources to deliver services that ensure public safety.
6. Discussion and Background
The Orange City Fire Department is party to a state-level agreement with the State of California Office of Emergency Services (Cal-OES) to provide fire and emergency assistance to state and federal fire agencies. This agreement is managed by Cal-OES and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement, the Orange City Fire Department generally provides resources two different ways: Strike Teams and Individual Overhead.
Strike team deployments involve an Engine Company, or a Battalion Chief, or a Deputy Chief responding to an incident with their vehicle, as part of a multi-agency team. Individual Overhead resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical Technician (EMT).
Upon return from an incident, reimbursement paperwork and invoices are submitted to Cal-OES. The Fire Department recently received reimbursement payments for the Emerald Fire for $42,620.67, and the Crooks Fire for $149,895.47. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2022-2023. The additional funds will reimburse Fire Department overtime and travel expenditures incurred during these incidents.
Staff recommends acceptance of revenue and appropriation of expenditures as follows:
Cal-OES reimbursements (revenue account 100.3024.48212.xxxxx):
$ 42,620.67 .40290 - Emerald Fire
149,895.47 .40297 - Crooks Fire
$ 192,516.14
Overtime-Safety (expenditure account 100.3024.50221.xxxxx):
$ 42,620.67 .40290 - Emerald Fire
147,848.45 .40297 - Crooks Fire
$ 190,469.12
Strike Team (expenditure account 100.3024.53860.xxxxx):
$ 2,047.02 .40297 - Crooks Fire
7. ATTACHMENTS
• None