TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Services Director
1. SUBJECT
title
Agreement with Bibliotheca, LLC for technical support and maintenance of Library hardware and software.
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2. SUMMARY
An agreement with Bibliotheca, LLC to provide annual library hardware and software subscriptions, technical support, and maintenance.
3. RECOMMENDED ACTION
recommendation
Approve the agreement with Bibliotheca, LLC in the amount of $219,938.31 for library hardware and software support and maintenance; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
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4. FISCAL IMPACT
The expense for this agreement is $219,938.31 and will be funded through the General Fund:
100.2004.51423.00000 Maintenance/Contracts $219,938.31
5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.
6. DISCUSSION AND BACKGROUND
In 2005, the Library conducted a competitive bid process for Radio Frequency Identification (RFID) self-service checkout equipment and an automated materials handling (AMH) sorter. Integrated Technology Group (ITG) ranked as the first choice and Bibliotheca ranked second from a field of seven bid responses. In 2011, ITG and Bibliotheca merged as "Bibliotheca, LLC" and has since become the global RFID leader for libraries.
In 2015, the City executed an agreement with Bibliotheca, LLC to upgrade the RFID self-service checkout machines and security gates at the Orange Public Library & History Center (OPL & HC) based on similar discounted pricing extended through the Carlsbad City Library agreement with Bibliotheca, LLC. Staff completed that project in 2017, and it was well received by library patrons who loved the updated features of the new self-service equipment.
In 2018, the City executed a first amendment to the agreement with Bibliotheca, LLC for an u...
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