TO: Honorable Mayor and Members of the City Council
THRU: Thomas R. Hatch, Interim City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
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First Amendment to Contract with Diversified Thermal Services, Inc. for preventive maintenance for heating ventilation and air conditioning equipment at various City buildings, Bid No. 189-19 (SP-4076).
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2. SUMMARY
The City currently has an agreement with Diversified Thermal Services, Inc. for mechanical services and preventive maintenance for ventilation and air conditioning equipment at various city buildings for an amount not to exceed $460,630. The amount of the original agreement will soon be expended with required preventative maintenance work and emergency repairs. The proposed First Amendment will increase the agreement amount by $150,000 for a total amount not to exceed $610,630.
3. RECOMMENDED ACTION
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Approve the First Amendment to Contract with Diversified Thermal Services, Inc. for $150,000; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The total expenditure for this amendment is $150,000 and will be funded through General Fund (100) and Major Building Improvements (725).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The provisions of this contract allow for proper maintenance of heating, ventilation, and air conditioning (HVAC) at City facilities and parks. In addition, the contract allows for HVAC equipment to be replaced on an as-needed basis. Due to the nature of aging infrastructure and equipment, Diversified Thermal Services, Inc. made many repairs under the contract. Highlighted below are the most significant emergency repairs and technology upgrades to HVAC in City faciliti...
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