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File #: 21-0610    Version: 1
Type: Consent - Contracts Status: Passed
File created: 10/25/2021 In control: City Council
On agenda: 11/9/2021 Final action: 11/9/2021
Title: Award of Contract to CT&T Concrete Paving, Inc. for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2021-2022; Bid No. 21-22.07.
Attachments: 1. Staff Report, 2. Bid Abstract, 3. Contract with CT&T Concrete Paving, Inc., 4. Location Maps

TO:                                          Honorable Mayor and Members of the City Council

 

THRU:                     Thomas R. Hatch, Interim City Manager

                                                                                                          

FROM:                     Christopher Cash, Public Works Director

                                          

                     

1.                     Subject

title

Award of Contract to CT&T Concrete Paving, Inc. for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2021-2022; Bid No. 21-22.07.

body

2.                     Summary

Bids for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2021-2022 were received and opened on October 21, 2021. Six bidders responded to the Notice Inviting Bids. The apparent low bidder is CT&T Concrete Paving, Inc. of Pomona, CA for $94,700.

3.                     Recommended Action

recommendation

1.                     Authorize the transfer of $70,000 from 310.9645.57130.11070 CDBG Contingency to 310.9645.56330.11328 FY22 CDBG American with Disabilities Act Improvements - Access Ramps.

2.                     Authorize the amendment of Memorandum of Understanding (AGR-6648.D) to increase the proposed project’s funding by $70,000, from $68,430 to $138,430; amend the Project Description to reflect the revised project scope; and authorize the City Manager to execute the amendment.

3.                     Award the contract to CT&T Concrete Paving, Inc. in the total amount of $104,170, representing an original bid amount of $94,700, plus a 10% contingency of $9,470, for Community Development Block Grant Americans with Disabilities Act Wheelchair Access Ramps at Various Locations Project Fiscal Year 2021-2022; and authorize the Mayor and City Clerk to execute on behalf of the City.

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4.                     Fiscal Impact

The total expenditure for this contract is $104,170 and will be funded in ADA Improvements - Access Ramps (11328) through Community Development Block Grant (310).

5.                     Strategic Plan Goals

Goal 1: Provide for a safe community

b: Provide and maintain infrastructure necessary to ensure the safety of the public.

Goal 4: Provide outstanding public service

b: Provide facilities and services to meet customer expectations.

6.                     Discussion and Background

This project will provide for the construction of approximately 18 Americans with Disabilities Act (ADA) wheelchair access ramps at various locations citywide. As part of this project, detectable warning surfaces (truncated domes) will be installed per the American with Disabilities Act Accessibility Guidelines (ADAAG) requirements.

The City Council previously approved an advertisement for bids on September 14, 2021. The bid solicitation was advertised on September 23, 2021 for a period of four weeks and bids were opened on October 21, 2021.  Six bids were received as follows:

1. CT&T Concrete Paving, Inc., Pomona                                           $  94,700

2. S&H Civilworks, Colton                                                                                                          $105,200

3. Onyx Paving Company, Inc., Anaheim                                           $111,000

4. Kormex Construction, Inc., Ontario                                                                $116,250

5. Vido Samarzich, Inc., Rancho Cucamonga                                           $122,350

6. Cheloletty Engineering, Villa Park                                                                $137,000

 

The City receives Community Development Block Grant (CDBG) funding from the U.S. Department of Housing and Urban Development for activities that primarily benefit Low and Moderate Income residents. The funding source requires that a certain percentage of the work be awarded to Disadvantaged Business Enterprises (DBE). The bidder is required to submit the Construction Contract DBE Commitment form showing how they will meet the project DBE goal, or submit the DBE information Good Faith Effort (GFE) form, documenting that adequate good faith efforts were made. Upon review of the bid received from the apparent low bidder, CT&T Concrete Paving, Inc., has provided documentation showing its GFE and will provide a DBE of 3.6%.

The low bid received is 16.2% lower than the Engineer’s Estimate. Staff checked the references and qualifications for CT&T Concrete Paving, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that CT&T Concrete Paving, Inc. be awarded the contract in the total amount of $104,170, representing an original amount of $94,700, plus a 10% contingency of $9,470, for the CDBG Americans with Disabilities Act Wheelchair Access Ramps at Various Locations project.

The available budget is $68,430; therefore, staff is requesting a transfer of funds from the CDBG Contingency Account for awarding the contract and for construction engineering expenses. The funds are available in the account as follows:

Public Works

FY 2021-22 Action Plan Approved by CC on May 11, 2021 (11328)

Transfer of CDBG funds from Contingency Account (11070)

November 9, 2021 Adjusted Appropriation Approved by CC

FY 22 ADA Improvements at Various Locations

$68,430

$70,000

$138,430

Total

$68,430

$70,000

$138,430

The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1. The CEQA Notice of Exemption has been recorded with the County Recorder’s Office. The proposed project is also categorically excluded from the provisions of the National Environmental Policy Act (NEPA) under 24 CFR Section 58.35.  Documentation of this determination is on file.

Construction is scheduled to begin in December, 2021 and expected to be completed within 30 calendar days.

7.                     ATTACHMENTS

                     Bid Abstract

                     Contract with CT&T Concrete Paving, Inc.

                     Location Maps